Subscribe to Notifications in your Workspace
Enhance your workflow by subscribing to notifications for specific actions that occur on your files within your workspace. This feature enables you to stay informed through real-time updates, delivered via email or webhooks, depending on your preference.
Types of File Actions
These are the following types of events that you can receive notifications for:
1. Files Added: Get notified when new file(s) are added to the workspace, ensuring you are always aware of incoming documents and updates.
2. Files Updated: Receive alerts when existing file(s) change, so you can promptly review the latest modifications.
3. Files Moved: Stay informed whenever file(s) are transferred to another folder or workspace, helping you track document organization.
4. Files Removed: Be notified when file(s) are moved to the trash, allowing you to monitor potential deletions.
5. Files Downloaded: Be notified when file(s) are downloaded, allowing you to track usage of your files.
6. A member joins a team: Get notified when a member joins a team
7. Shared folder created: Get notified when a shared folder is created
8. Shared folder updated: Get notified when a shared folder is updated
9. Shared folder removed: Get notified when a shared folder is removed
10. Upload link created: Get notified when an upload link is created
11. Upload link updated: Get notified when an upload link is updated
12. Upload link removed: Get notified when an upload link is removed
13. Upload link file added: Get notified when a file is uploaded within an upload link
14. Folder created: Get notified when a folder is created
15. Folder updated: Get notified when a folder is updated
16. Folder removed: Get notified when a folder is removed
17. Folder moved: Get notified when a folder is moved
Dynamic Notification Aggregation
To optimize the notification experience and reduce clutter, we employ a dynamic aggregation system. For example, if you upload one file and then upload another within a two-minute interval, you will receive a single notification encapsulating both actions. On the other hand, if you upload 25 or more files, a notification will be sent immediately. A notification by email or to a webhook will always be patched at 25 records.
How to Create a Notification
1. Navigate to "Manage workspace" and select the notifications tab.
2. Click on the "Add Notification" button to begin defining your notification preferences.
3. Choose the type of file action you wish to be notified about: whether it's files being added, updated, moved, or removed.
4. For email notifications, you have the option to add your email address or include any other team member's email to ensure they receive updates.
5. If you prefer webhook notifications, define the endpoint where the webhook should send its data. The webhook operates using the POST method and transmits an array containing detailed information about all the files involved in the action.
By setting up these notifications, you can stay on top of essential changes in your files while minimizing the overwhelm of excessive updates.