To begin adding team members to your Razuna account, you have two primary options. First, you can manually add a user by inputting their name and email address directly into the member section of your account. Alternatively, you can invite a user to join your Razuna account via email. To do this, simply navigate to the 'Invite User' section, enter the user's email address, and click 'Send Invitation'. Regardless of the method you choose, each user will automatically have an account created on Razuna, complete with their own workspace and access rights.
This initial method of user creation is particularly empowering for teams who prefer a more flexible approach. It enables individual users to take control of their own Razuna accounts, allowing them to manage their settings and preferences independently. This independence can be particularly beneficial for organizations that do not have strict control requirements, as it will enable each user to tailor their Razuna experience to their specific needs.
For those requiring a more structured and controlled environment, Razuna offers an option called "Enhanced Account Management." By switching to this model, you gain complete control over user accounts, enabling you to create accounts for your team members and manage their permissions in a centralized manner. This level of user management provides greater oversight, ensuring that sensitive information is accessed only by authorized personnel and giving IT personnel a sense of security and control.
If your organization already has existing teams and members, the conversion process will automatically identify users with email addresses matching your domain. These accounts will be converted to associate with your company account, streamlining the transition process. However, it is essential to note a few key restrictions associated with this upgrade:
1. Irreversible Change: Once you opt to convert to the Enhanced Account Management model, this action cannot be undone. You will not be able to revert to the previous personal account structure.
2. Impact on Existing Members: All current members within your account will be transitioned to company members, meaning they will lose access to their personal Razuna accounts. It is crucial to inform your team about this change beforehand.
3. Domain Limitation: The conversion will only affect those members who share the same email domain as your organization's domain. If you wish to invite additional members without this restriction, you can do so at a later time.
4. Admin Rights: Existing co-admins will retain their rights and privileges, ensuring continuity in account management.
5. No Impact on Current Data: This conversion process will not disrupt any of your existing workspaces, files, or folders. Additionally, it will not alter your established teams or permission settings, ensuring a smooth transition without any loss of data or functionality. Your existing data will remain intact, providing you with a sense of security and continuity.
By understanding these details, you can make a more informed decision about the best user management approach for your organization within Razuna.
To convert your account, please navigate to the Settings section of your dashboard. It's important to note that the option to convert your account will only be visible under specific circumstances. You must meet the following criteria:
A) Your account should have an active paid Razuna subscription
B) You should be part of a shared workspace where collaboration features are enabled
C) Your account must be associated with a custom email domain rather than a generic domain like Gmail or Yahoo.
Ensuring that all these conditions are met will allow you to access the conversion option seamlessly.
